Program Policy | THE TEXAS INSTITUTE FOR TEACHER EDUCATION

PROGRAM POLICIES

TXITE EDUCATOR PREPARATION PROGRAM ("PROGRAM") COMPLAINT POLICY AND CONSUMER INFORMATION

For information on educator preparation programs, visit the Texas Education Agency (TEA) Consumer Report page:
TEA Consumer Information about Educator Preparation Programs
COMPLAINTS
In this policy, the terms “complaint” and “grievance” shall have the same meaning.
NOTICE TO STAKEHOLDERS
This information is posted within our physical facility, on our website, on each course syllabus, on the invitation of formal admission, and is available on request.
INFORMAL PROCESS
The Program encourages stakeholders to discuss their concerns with the appropriate TXITE employee who has the authority to address the concerns. Complaints involving coursework and grades must first be addressed with the course instructor(s). Candidates dissatisfied with a course instructor decision, may submit a formal complaint. Concerns should be expressed as soon as possible to allow early resolution at the lowest possible level.
Informal resolution shall be encouraged but shall not extend any deadlines in this policy, except by mutual written consent.
FORMAL PROCESS
A stakeholder may initiate the formal process described below by filing a written complaint form. Even after initiating the formal complaint process, stakeholders are encouraged to seek informal resolution of their concerns. A stakeholder whose concerns are resolved may withdraw a formal complaint at any time. The process described in this policy shall not be construed to create new or additional rights beyond those granted by law or Program policy, nor to require a full evidentiary hearing or “mini-trial” at any level.
FREEDOM FROM RETALIATION
Neither the Program nor any Program employee shall unlawfully retaliate against any stakeholder for bringing a concern or complaint.
GENERAL PROVISIONS
FILING
Complaint forms and appeal notices may be filed via this ELECTRONIC COMPLAINT FORM. Filings shall be timely filed if they are received by the close of business on the deadline, as indicated by the date and time shown on the form.
SCHEDULING CONFERENCES
The Program will make reasonable attempts to schedule conferences at a mutually agreeable time. If a stakeholder fails to appear at a scheduled conference, the Program may hold the conference and issue a decision in the stakeholder’s absence.
RESPONSE
At Levels One and Two, “response” shall mean a written communication to the stakeholder from the appropriate Program employee. Responses will be sent via the e-mail address of record posted on Populi.
DAYS
“Days” shall mean Program business days. In calculating timelines under this policy, the day a document is filed is “day zero.” The following business day is “day one.”
REPRESENTATIVE
“Representative” shall mean any person who or organization that is designated by the stakeholder to represent the stakeholder in the complaint process.
The stakeholder may designate a representative through written notice to the Program at any level of this process. If the stakeholder designates a representative with fewer than three days’ notice to the Program before a scheduled conference or hearing, the Program may reschedule the conference or hearing to a later date, if desired, in order to include the Program’s counsel. The Program may be represented by counsel at any level of the process.
CONSOLIDATING COMPLAINTS
Complaints arising out of an event or a series of related events shall be addressed in one complaint. A stakeholder shall not file separate or serial complaints arising from any event or series of events that have been or could have been addressed in a previous complaint.
UNTIMELY FILINGS
All time limits shall be strictly followed unless modified by mutual written consent.
If a complaint form or appeal notice is not timely filed, the complaint may be dismissed, on written notice to the stakeholder, at any point during the complaint process. The stakeholder may appeal the dismissal by seeking review in writing within ten days from the date of the written dismissal notice, starting at the level at which the complaint was dismissed. Such appeal shall be limited to the issue of timeliness.
COSTS INCURRED
Each party shall pay its own costs incurred in the course of the complaint.
COMPLAINT AND APPEAL FORMS
Complaints and appeals under this policy shall be submitted in writing on a form provided by the Program. Copies of any documents that support the complaint should be attached to the complaint form. If the stakeholder does not have copies of these documents, copies may be presented at the Level One conference. After the Level One conference, no new documents may be submitted by the support unless the stakeholder did not know the documents existed before the Level One conference. A complaint or appeal form that is incomplete in any material aspect may be dismissed but may be refiled with all the required information if the refiling is within the designated time for filing.
LEVEL ONE
Complaint forms must be filed:
1. Within 15 days of the date the stakeholder first knew, or with reasonable diligence should have known, of the decision or action giving rise to the complaint or grievance; and
2. With the lowest level Program employee who has the authority to remedy the alleged problem.
If the only Program employee who has authority to remedy the alleged problem is the Program legal authority or designee, the complaint may begin at Level Two following the procedure, including deadlines, for filing the complaint form at Level One. If the complaint is not filed with the appropriate Program employee, the receiving Program employee must note the date and time the complaint form was received and immediately forward the com-plaint form to the appropriate Program employee. The appropriate Program employee shall investigate as necessary and schedule a conference with the stakeholder within ten days after receiving the written complaint. The Program employee may set reasonable time limits for the conference. Absent extenuating circumstances, the Program employee shall provide the stakeholder a written response within ten days following the conference. In reaching a decision, the Program employee may consider information provided at the Level One conference and any other relevant documents or information the Program employee believes will help resolve the complaint.
LEVEL TWO
If the stakeholder did not receive the relief requested at Level One or if the time for a response has expired, the stakeholder may request a conference with the Program legal authority or designee to appeal the Level One decision.
The appeal notice must be filed in writing, on a form provided by the Program, within ten days of the date of the written Level One response or, if no response was received, within ten days of the Level One response deadline.
After receiving notice of the appeal, the Level One Program employee shall prepare and forward a record of the Level One complaint to the Level Two Program legal authority or designee. The stakeholder may request a copy of the Level One record.
The Level One record shall include:
1. The original complaint form and any attachments.
2. All other documents submitted by the stakeholder at Level One.
3. The written response issued at Level One and any attachments.
4. All other documents relied upon by the Level One Program employee in reaching the Level One decision.
The Program legal authority or designee shall schedule a conference within ten days after the appeal notice is filed. The conference shall be limited to the issues and documents considered at Level One. At the conference, the stakeholder may provide information concerning any documents or information relied upon by the Program employee for the Level One decision. The Program legal authority or designee may set reasonable time limits for the conference.
The Program legal authority or designee shall provide the stakeholder a written response within ten days following the conference. In reaching a decision, the Program legal authority or designee may consider the Level One record, information provided at the Level Two conference, and any other relevant documents or information the Program legal authority or designee believes will help resolve the complaint. Recordings of the Level One and Level Two conferences, if any, shall be maintained with the Level One and Level Two records. If the Program employee who has authority to remedy the alleged problem is the Program legal authority or designee, the complaint may begin at Level Two following the procedure, including deadlines, for filing the complaint form at Level One.

COMPLAINTS TO THE TEXAS EDUCATION AGENCY
If the stakeholder is not satisfied with the complaint process or outcome, the stakeholder may file a complaint against the Program with the Texas Education Agency. The official Texas Education Agency complaint process can be found at http://tea.texas.gov/About_TEA/Contact_Us/Complaints/Complaints/.

Governing Law

The Texas Institute for Teacher Education (TXITE) is a United States corporation operating under the laws of the State of Texas. This policy is governed by Texas law without regard to conflict of law provisions.

Collection and Use of Personal Data

TXITE collects personal information voluntarily through website inquiries, admission applications, surveys, and phone conversations with representatives. This information is used internally to respond to inquiries, process admissions, and provide academic services.

Non-Personal Data Collection: TXITE uses cookies and standard web technology to collect non-personally identifiable information, including browser type, IP address, operating system, and website navigation patterns. This helps improve website usability and enhance user experience.

Use of Information: Personal information such as name, address, telephone number, and email is collected to communicate with teacher candidates and provide academic support. TXITE does not release personal data to third parties without explicit consent.

Security of Information

TXITE uses Secure Sockets Layer (SSL) encryption to protect financial transactions and personal data. The institution follows best practices to ensure the security of digital records, minimizing unauthorized access and data breaches.

Website User Options

Users can opt out of providing non-personal data by disabling cookies in their browser settings. However, doing so may affect the functionality of certain website features. Candidates may also opt out of marketing communications by submitting a request via email to admin@txite.today, providing their name, address, and email to be removed from solicitation lists.

Academic Records & FERPA Compliance

Under the Family Educational Rights and Privacy Act (FERPA), teacher candidates have the right to access their educational records. TXITE does not release educational records to third parties, including prospective employers or government agencies, without written consent from the candidate. Teacher candidates requesting the release of their records must specify which records should be shared and to whom.

Academic records, including admissions, advising, financial, and placement information, are securely stored digitally on encrypted servers. Original documents submitted to TXITE become a permanent part of the student’s file and will not be returned or transferred elsewhere.

Identity Verification and Candidate Authentication

To protect the academic integrity of the program, TXITE requires identity verification during admissions. Candidates must submit a valid government-issued photo ID and will receive secure login credentials for accessing coursework through the Learning Management System (Populi).

Teacher candidates may be subject to additional verification methods, including:

Secure LMS login with a unique username and password.
Identity verification during proctored exams.
Review of academic performance for consistency.

Before discussing academic records over the phone, TXITE staff must verify the candidate’s address, phone number, and email to ensure confidentiality.

Transferring Credits to and from TXITE

TXITE allows teacher candidates to transfer credits for previously mastered competencies shown on the Texas Education Agency (TEA) Transfer Form. Candidates who have successfully completed coursework at another TEA-Accredited Educator Preparation Program (EPP) may receive credit for all professional competencies mastered as documented by TEA Transfer Form. There is no fee for this review. Should a teacher candidate wish to transfer TXITE course credits to another institution, it is important to note that the acceptance of TXITE’s credits is at the discretion of the receiving institution. TXITE is a TEA-Accredited EPP, not a degree-granting institution.

The Texas Institute for Teacher Education (TXITE) accepts transfer credits from Texas Education Agency (TEA)-accredited Educator Preparation Programs (EPPs) under the following guidelines:

Transfer Form Requirement: TXITE requires the official TEA Candidate Transfer Form for all transfer requests. The form must be fully completed and signed by both the releasing and admitting EPPs.
Good Standing Requirement: Candidates must be in good standing with their original EPP at the time of transfer. Good standing is determined by the releasing program and indicated on the transfer form.
Coursework and Field Experience Transfer: All coursework hours, field experience hours, and practicum time indicated on the transfer form will transfer to TXITE as recorded. No partial credit or adjustments will be made.
Certification Area and Level: The certification area and level stated on the transfer form will be honored and reflected in the candidate’s TXITE program record.
Approval and Recordkeeping: The Program Director or Certification Officer will review the transfer form and verify completion of all requirements before finalizing the transfer. The completed transfer form will be placed in the candidate’s permanent record.
Test Approval Status: Any test approval status indicated on the form will be respected by TXITE, including whether the candidate has been identified as a program completer.

International Visitors & EU Data Protection

TXITE operates on servers located in the United States. By requesting information or enrolling in a TXITE program, international users acknowledge that their personal data will be transferred to the United States.

For European Union (EU) citizens, TXITE recognizes the following data protection rights:

Right to object to data processing for marketing purposes.
Right to access and transfer personal data.
Right to request deletion of personal data when no longer needed.
Right to correct inaccurate or incomplete data.

EU citizens may file complaints with their Supervisory Authority regarding data privacy concerns.

All materials on the TXITE website are copyrighted and trademarked and cannot be reproduced without written permission from TXITE.

Privacy & Website Usage Statement

TXITE’s website does not require cookie usage for general browsing. However, cookies may be used to enhance user experience and access personalized content.

If users submit personally identifiable information via email or web forms, TXITE will use this data only to respond to inquiries and may redirect requests to appropriate staff or agencies. TXITE does not share personal data with third parties except as required by law.

For statistical analysis, TXITE collects general website traffic data, such as frequently visited pages and system performance. This information does not include personal identifiers.

External Links & Hyperlinks

TXITE provides external links for convenience but does not control or endorse third-party content. Users are responsible for reviewing external website policies when navigating away from TXITE’s website.

Dispute Resolution

Any disputes or disagreements arising from TXITE policies will first be addressed through negotiation. If unresolved, disputes shall be resolved through arbitration under the rules of the American Arbitration Association. Arbitration decisions are final and binding and may be entered in any court with jurisdiction.

Policy Updates & Modifications

TXITE reserves the right to update or modify this Privacy and Data Protection Policy at any time. Any changes will be posted to the TXITE website and will apply only to data collected after the new policy is in effect. Continued use of the website indicates acceptance of the updated policy.

For questions or concerns regarding privacy, personal data, or academic records, teacher candidates should contact TXITE’s Administrative Office.

Technology and Academic Requirements for Teacher Candidates

To participate in scheduled Zoom meetings, teacher candidates must have access to their own computer and a high-speed internet connection. A webcam and microphone are recommended and may be required for certain activities. If class or instructor meetings are held, they will take place via Zoom, and participants should join from a quiet location whenever possible. To ensure clear communication, candidates should turn on their video when possible and mute their microphone unless speaking.

Technology Skills and Requirements

Candidates should be proficient in basic computer skills, including sending and receiving emails, managing attachments, using a web browser, searching for resources, downloading and installing software, and utilizing browser plug-ins such as PDF readers and video/audio players. Familiarity with word processing and presentation software (Microsoft Office, Google Docs, or equivalent) is necessary, along with knowledge of common file formats such as .pdf, .rtf, .doc, .docx, and .txt. Additionally, candidates should be able to scan and convert handwritten work into PDF files and demonstrate the ability to learn new technology independently using tutorials, online guides, or support services.

Minimum Computer and Internet Requirements

Operating System: Windows 10 or higher, macOS 10.14 (Mojave) or higher
Processor: Minimum Intel Core i3 or AMD equivalent; recommended Intel Core i5 or AMD Ryzen
RAM: Minimum 4GB, recommended 8GB or higher
Storage: Minimum 128GB HDD or SSD, recommended 256GB SSD for better performance
Display: Minimum 1024x768 resolution, recommended Full HD (1920x1080)
Internet Browser: Latest versions of Google Chrome, Mozilla Firefox, Safari, or Microsoft Edge (must support HTML5 and JavaScript)
Internet Connection: Minimum 5 Mbps download speed, recommended 10 Mbps or higher for video conferencing

Additional Technology Requirements

Candidates must have access to Microsoft Office or an equivalent suite, a PDF reader, and updated antivirus software. A webcam (720p or higher) and a headset with a microphone are recommended for optimal audio quality. Reliable email access is required, and some institutions may mandate the use of a school-provided email account.

Learning Management System (LMS) and Proctoring Software

Candidates will access their coursework through Populi, which must be used with a compatible browser and operating system. Some courses require Proctorio, an online proctoring system, which necessitates specific browser extensions or settings.

Monitoring Academic Engagement and Activity

The institution tracks teacher candidate engagement to ensure success. The LMS records login activity, time spent in modules, and accessed course materials. Instructors can generate reports to review participation, assignment completion, and module engagement.

Learning Assessments and Proctored Exams

Candidates will be assessed through discussion forums, performance-based assessments, professional reflections, and formative/summative assessments. TXITE requires proctored final exams for each course, during which webcam, audio, and desktop activity are recorded. These recordings are reviewed for academic integrity violations, and exam rules will be clearly outlined in the course syllabus.

To complete a proctored exam, candidates must:

Have a functional webcam, microphone, and high-speed internet connection.
Allow the proctoring service to access their webcam and microphone.
Present a valid government-issued photo ID for verification.
Use only one internet browser window during the exam.
Avoid smartphones, tablets, and removable media such as USB flash drives.
Refrain from communicating with anyone other than the proctor during the exam.

Proctors may only assist with technical or administrative issues, and candidates must not receive outside help during the setup or completion of the exam. Any violation of these rules may result in a test violation report and academic consequences.

Identity Verification and Academic Integrity

To uphold academic integrity, candidates are subject to identity verification using personally identifiable information. They must provide their Teacher Candidate ID Number and other requested details when contacting TXITE via email or phone. Faculty and staff may initiate identity verification if unexplained changes in performance or writing style are detected.

Proctored Exams and Accreditation Compliance

Proctored exams serve as an additional identity verification process to meet accreditation requirements. Completing these exams is mandatory for graduation, and failure to do so may result in a failing course grade or suspension of future enrollments until the exam is completed.

Monitoring for Suspicious Activity

Candidates sharing common traits with other TXITE teacher candidates—such as IP addresses, physical addresses, telephone numbers, personal references, or email addresses—may be reviewed for suspicious activity. Candidates found in violation of academic integrity policies may face immediate withdrawal from TXITE and potential reporting to appropriate authorities.

This policy ensures a secure, fair, and high-quality learning environment while maintaining accreditation and institutional integrity.

Academic Policies and Procedures

At TXITE, maintaining high academic standards and integrity is essential for preparing ethical and effective educators. The following academic policies and procedures outline the expectations and requirements for teacher candidates, including degree time limits, academic integrity, incompletes, leave of absence, and extensions. These policies reflect TXITE’s commitment to professionalism, fairness, and accountability in all academic activities.

Minimum and Maximum Degree Time Requirements

Teacher candidates must complete the program within two calendar years from the date of enrollment. The program consists of ten courses and one professional internship. Each course is designed to be completed in four weeks; however, candidates have a maximum of six months to complete each course from the date of registration. If a candidate fails to meet the academic progress or payment requirements, TXITE may withdraw the candidate from the program. Candidates who exceed the two-year program completion limit will also be administratively withdrawn.

Extensions

Candidates may request an extension to complete coursework or the internship under the following conditions: Extensions are limited to one additional semester (six months) beyond the two-year program completion deadline. Extensions must be approved by the Program Director based on demonstrated need, such as illness, family emergency, or military leave. An extension fee may apply, and the candidate must remain in good academic and financial standing. Candidates approved for an extension must maintain consistent progress during the extension period. Failure to meet these standards during the extension period will result in withdrawal from the program.

Incompletes TXITE does not issue incomplete grades under any circumstances. If a candidate is unable to complete a course due to extenuating circumstances, such as illness or family emergency, they may request to withdraw from the course and re-enroll at a later date without penalty. Candidates may also resume the course from the point of departure within the allowed course completion timeframe (six months). Candidates seeking to withdraw and resume must submit a formal request in writing to the Program Director before the course end date and provide supporting documentation, such as medical notes or family emergency details. If a candidate fails to complete the course requirements within the allowed timeframe and does not request withdrawal or re-enrollment, the course will be considered failed and will need to be repeated. Incompletes are not reflected on the candidate's academic record, and the course will remain incomplete until it is successfully completed or formally withdrawn.

Student Integrity and Academic Honesty Policy

At the Texas Institute for Teacher Education (TXITE), academic integrity is fundamental to the mission of preparing future teachers. TXITE’s commitment to fostering a culture of honesty, ethical behavior, and professional responsibility ensures that every teacher candidate develops the necessary character to lead with integrity in their future classrooms. This policy serves as a framework for upholding the highest ethical standards, ensuring that all academic and professional activities within the program are conducted honestly and fairly.

Commitment to Academic Integrity

Academic integrity represents the foundation upon which the educational community at TXITE is built. Teacher candidates are expected to engage in conduct that reflects honesty, responsibility, and respect for the intellectual property of others. Maintaining academic integrity means consistently producing original work, accurately citing sources, and ensuring that assessments are a true reflection of individual effort and understanding. Violations of these principles, including acts of dishonesty such as plagiarism or cheating, will not be tolerated as they compromise the trust within the academic community and diminish the value of the education provided.

Prohibited Behaviors

Teacher candidates are expected to understand and avoid the following forms of academic dishonesty:

Plagiarism: Presenting someone else’s work, ideas, or words as one’s own without providing proper credit or citation. Plagiarism can take many forms, including copying text from a book, article, or website without acknowledgment or paraphrasing someone else's ideas without credit. Submitting a research paper and copying entire paragraphs from a source without citation is a clear violation of academic integrity.
Cheating: Using unauthorized materials or assistance during examinations, quizzes, or assignments. This could include consulting notes, accessing digital resources not permitted during a test, or receiving help from others on individual assignments. For example, using a mobile device to search for answers during an online exam constitutes cheating.
Fabrication: Falsification or invention of data, research, or citations in academic work is strictly prohibited. Fabrication could involve altering data to fit a hypothesis or creating false references to support an argument. Inventing data for a classroom assessment to support a lesson plan is an example of fabrication.

Collusion: Collaborating with others on assignments intended to be completed independently is a form of academic misconduct. This includes allowing someone else to contribute to an assignment without acknowledgment or submitting work completed by another as one’s own. Two candidates working together on an assignment and submitting nearly identical answers without instructor approval constitutes collusion.

Consequences for Violations of Academic Integrity

TXITE enforces strict consequences for violations of academic integrity to maintain the trust and credibility of its educational programs. Teacher candidates who engage in academic dishonesty may face the following penalties:

Academic Penalties: Teacher candidates may receive a failing grade on the assignment, assessment, or course where the violation occurred. This immediate consequence reflects the seriousness of academic misconduct.
Academic Probation: Candidates found guilty of academic dishonesty may be placed on academic probation, during which their academic progress is closely monitored. This serves as both a disciplinary measure and a warning for the candidate to improve their conduct.
Suspension or Dismissal: Severe or repeated violations of academic integrity may result in suspension or permanent dismissal from the program. TXITE reserves the right to dismiss any candidate who fails to uphold the institution’s ethical standards. In such cases, the violation will be noted on the candidate’s academic record.
Reporting to the Texas Education Agency (TEA): As part of the certification process, violations of the Code of Ethics and Standard Practices for Texas Educators may be reported to TEA. Such reports can have long-term effects on a candidate’s ability to obtain or maintain teacher certification within the state of Texas.

Proctoring and Exam Integrity

Teacher candidates preparing for an exam proctored by Populi are expected to approach the testing process with integrity and professionalism. Adhering to the following guidelines ensures a smooth and honorable testing experience.
Maintaining focus during the exam is essential. Teacher candidates should keep their gaze centered on the screen throughout the exam. Looking down or away may trigger alerts and affect the integrity of the exam.
Hands should remain visible on the desk or table during the entire exam. This practice reflects honesty and ensures that no unauthorized materials or actions are being used.
Distractions should be minimized. Engaging in any activities unrelated to the exam, such as answering phone calls or responding to messages, is prohibited. A quiet and undisturbed space should be secured to honor the commitment of the exam time. Teacher candidates must remain in the examination area for the entire duration of the test.
The exam environment should have a clear and uncluttered background. A tidy space reflects clarity of purpose and helps Populi’s system monitor the testing area effectively.
All technical and identity checks must be completed before starting the exam. Teacher candidates must confirm that their computer meets the necessary system requirements and that Proctorio is properly installed. A valid photo ID must be presented for identity verification at the start of the exam.
All exam sessions will be reviewed by instructors, and any flagged incidents will be assessed for potential violations. Actions inconsistent with academic integrity will be reported to the Program Director for appropriate action, including immediate program dismissal.

Leave of Absence

Candidates may apply for a leave of absence under certain conditions. Medical leave requires documentation from a healthcare provider. Parental leave is permitted for pregnancy, adoption, or childcare. Military leave requires documentation of active duty orders. Bereavement leave is permitted following the death of a family member.
The professional internship must be completed within one full school year (approximately 10 months). Candidates who fail to complete the internship within this timeframe will be administratively withdrawn from the program.
TXITE may permit an internship of up to 30 school days less than the required minimum for specific circumstances. Exceptions may be granted for parental leave, military leave, illness, bereavement leave, or if the late hire date is after the first day of the school year. Approval for a shortened internship must be requested in writing and supported by appropriate documentation.
Candidates who miss payments for two consecutive months will have their course access temporarily paused until payments resume. If payments are not resumed within six months, the candidate will be administratively withdrawn and must reapply to continue.

AI Use Policy for Teacher Candidates

This policy provides guidance on the responsible and ethical use of artificial intelligence (AI) in coursework at the Texas Institute for Teacher Education (TXITE). AI is encouraged as a tool for enhancing learning and teaching skills, but it must be used appropriately and transparently.

Using AI Responsibly in Assignments

AI can be a valuable resource in research, lesson planning, and skill-building, but it should not be used to generate assignments without the candidate’s own input and understanding. When AI is used, candidates must disclose its role in their work and ensure that assignments reflect their own comprehension and critical thinking.

Required AI Use in Training

Some courses require the use of AI tools to develop teaching skills. These assignments help candidates gain experience with AI technologies that are applicable in educational settings. TXITE provides resources and instructor support to guide candidates in ethically integrating AI into their learning process. Candidates may also be asked to reflect on AI’s impact on education and its potential use in their future classrooms.

Academic Integrity and AI

AI should support learning, not replace independent work.
Any use of AI must be clearly cited, specifying the tool used and how it contributed to the assignment.
Misusing AI to complete assignments without understanding the content is a violation of TXITE’s academic integrity policy.

Ongoing AI Training and Support

TXITE is committed to helping candidates learn AI effectively by offering workshops, tutorials, and guidance on ethical AI use. Candidates are encouraged to stay informed about advancements in AI and provide feedback to improve AI-related training.

Policy Enforcement

Misuse of AI, including failing to acknowledge its use or violating academic integrity standards, may result in loss of AI access, academic penalties, or disciplinary action.

Policy Review

This policy will be regularly updated to reflect new developments in AI and education. Candidates will be notified of any changes.

AI for Professional Development

Understanding Texas Teacher Standards

AI can help candidates master the Texas Teacher Standards, which are crucial for passing the TExES exams and excelling in the classroom by:

Creating personalized study plans based on learning progress.
Simulating real-world classroom scenarios for practice.
Generating quizzes and flashcards to reinforce knowledge.

Preparing for the TExES Exams

AI tools assist with:

Practice tests that mirror TExES exam format and difficulty.
Content review by summarizing textbooks and study materials.
Time management through structured study schedules and timed practice exams.

Getting Ready for the Classroom

AI supports new teachers by:

Generating lesson plans aligned with Texas Teacher Standards.
Simulating classroom management challenges for hands-on practice.
Providing student engagement strategies based on research.
Creating assessments to track student progress.
Supporting reflective practice by analyzing lesson outcomes.

By integrating AI effectively, candidates enhance their teaching skills, prepare for certification exams, and develop strategies for real-world classrooms while maintaining academic integrity and ethical use.

Satisfactory Academic Progress (SAP)

SAP ensures that teacher candidates in the Pre-Teaching Program make consistent progress toward completion. The program consists of ten courses, each designed to be completed in four weeks, though candidates may extend their coursework beyond this timeframe by making monthly payments if additional time is needed. To maintain academic standing:

Each course must be completed within six months of registration.
The full program must be completed within two years of initial enrollment.
Missed payments: Candidates will receive payment reminders, but if payments are missed for two consecutive months, course access will be temporarily paused until payments resume.
Administrative withdrawal: If no payments are made for six months, the candidate will be withdrawn from the program and must reapply to continue.

SAP Requirements

To maintain SAP, candidates must meet the following academic and completion standards:

Minimum Academic Performance: Candidates must earn a minimum grade of 70% in each course. Any grade below this is considered failing and does not count toward program completion.
Course Completion Timeframe: Each course must be completed within six months of registration. Failure to do so results in administrative withdrawal from the program.
Program Completion Timeframe: The entire program must be completed within two years. Candidates who exceed this limit will be withdrawn.

Academic Standing & Consequences

Teacher candidates fall into one of three academic standing categories:

Good Standing: Candidates meeting the minimum academic performance and course completion timelines remain in good standing.
Academic Probation: A candidate will be placed on probation if they:
- Earn below 70% in a course.
- Require an extension beyond six months due to extenuating circumstances (subject to appeal).
- To return to good standing, candidates must retake and successfully complete the failed or incomplete course and meet SAP standards in their next course.
Administrative Withdrawal: Candidates will be withdrawn if they:
- Fail to complete a course within six months of registration.
- Fail to complete the full program within two years.
- Stop making monthly payments for six consecutive months.
- Withdrawn candidates may reapply after six months and must pay any applicable re-enrollment fees.

Appeal Process

Candidates facing extenuating circumstances such as a medical emergency or family crisis may submit a written appeal to the program director within ten days of notification. The appeal should include:

A written explanation of the circumstances.
Supporting documentation (e.g., medical records, legal documents).
A plan for regaining SAP compliance.

This SAP policy ensures that candidates make steady progress while allowing flexibility for those needing extra time or facing unexpected challenges.

Professional Internship for One Full School Year

Satisfactory Academic Progress (SAP) ensures that teacher candidates enrolled in the Professional Internship for One Full School Year make consistent progress toward earning a Texas Standard Teacher Certificate. This course serves as the final requirement for certification and consists of a full school year of teaching experience as a hired Intern/Probationary Teacher of Record in a Texas public school. Candidates must meet all program and professional standards to maintain academic standing and qualify for certification.

Intern and Probationary Teacher Overview

Intern and Probationary Teachers of Record are classroom teachers earning a full teacher salary and benefits. Before you enter the classroom as an Intern or Probationary Teacher, you are required to:

Pass all TExES Content Exams to qualify for the Intern Certificate.
To qualify for the Probationary Certificate, you must also pass the TExES Pedagogy and Professional Responsibilities (PPR) Exam.

Clinical Teachers are essentially “Student Teachers” who complete an unpaid, 14-week internship under the supervision of a certified, veteran educator. Unlike Intern and Probationary Teachers, Clinical Teachers are not the teacher of record and do not receive a salary or benefits.

SAP Requirements

To maintain SAP, candidates must meet the following academic and completion standards:

Minimum Academic Performance: Candidates must earn a minimum grade of 70% in the Professional Internship course. Any grade below this is considered failing and will result in removal from the program.
Course Completion Timeframe: The Professional Internship course must be completed within one full school year (approximately 10 months). Failure to complete the internship within this period will result in administrative withdrawal from the program.
Program Completion Timeframe: The entire internship requirement must be completed within two years of initial enrollment in the program. Candidates who exceed this limit will be withdrawn from the program.

Professional Performance and Evaluation Standards

To maintain SAP while enrolled in the Professional Internship course, teacher candidates must:

Complete the full academic school year as a teacher of record in a Texas public school.
Fulfill all professional and instructional duties as outlined by the hiring district and TXITE program guidelines.
Successfully pass all required field observations conducted by a certified field supervisor.
Maintain professional and ethical standards in the classroom and school environment.
Submit all required documentation, including lesson plans, student assessments, reflection journals, and professional growth plans, according to program deadlines.
Achieve satisfactory scores on all formal and informal teaching evaluations conducted by the field supervisor and cooperating teacher.
Demonstrate professional growth through reflection and adjustment of instructional practices based on feedback.
Obtain formal recommendations from both:
- The TXITE field supervisor based on classroom performance, professionalism, and competency.
- The campus principal based on instructional effectiveness, student growth, and adherence to district policies and expectations.

Failure to meet any of these requirements may result in academic probation or administrative withdrawal, consistent with the program’s SAP policy.

Academic Standing & Consequences

Teacher candidates fall into one of three academic standing categories:

Good Standing: Candidates meeting the minimum academic performance, completion timelines, and professional performance standards remain in good standing.
Academic Probation: A candidate will be placed on probation if they:
- Earn below 70% on any formal teaching evaluation.
- Fail to meet professional and ethical standards as evaluated by the field supervisor or cooperating teacher.
- Fail to complete required coursework, lesson plans, or professional documentation on time.
- Fail to receive a positive recommendation from the TXITE field supervisor or campus principal at any checkpoint during the internship.
- Require an extension beyond the school year due to extenuating circumstances (subject to appeal).

To return to good standing, candidates must meet all SAP requirements in the next evaluation period or successfully complete the internship within the extended timeframe (if granted through an appeal).

Administrative Withdrawal: Candidates will be withdrawn from the program if they:
- Fail to complete the Professional Internship within one full school year.
- Fail to complete the entire program within two years of initial enrollment.
- Fail to meet professional expectations as determined by the school district or TXITE.
- Fail to receive a positive recommendation from either the TXITE field supervisor or the campus principal at the conclusion of the internship.
- Are terminated from their teaching position by the hiring district for reasons such as misconduct, failure to meet instructional standards, or violation of professional ethics.

Termination from Employment

If a candidate is terminated from their teaching position by the hiring district for any reason, including but not limited to:

Misconduct
Failure to meet instructional standards
Professional or ethical violations
Performance-related issues

The candidate will be required to retake the Professional Internship course in full during the next available academic year. Candidates who wish to retake the course after termination must:

Reapply to the program.
Pay any applicable re-enrollment fees.
Obtain approval from the Program Director.
Secure a new teaching position as a teacher of record.

The new internship must be completed in full under the same SAP requirements, including positive recommendations from both the TXITE field supervisor and the campus principal.

Recommendation for Certification

To be recommended for a Texas Standard Teacher Certificate, the candidate must:

Successfully complete the full school year of teaching as an intern/probationary teacher of record.
Earn a minimum score of 70% on all formal teaching evaluations.
Receive a formal recommendation from both the TXITE field supervisor and the campus principal, confirming that the candidate has demonstrated:
- Effective classroom management.
- Strong instructional delivery aligned with Texas Essential Knowledge and Skills (TEKS).
- Professional conduct and adherence to ethical standards.
- Positive student outcomes and growth.
- The ability to reflect and adjust instructional practices based on feedback.

Candidates who fail to receive a positive recommendation from either the field supervisor or campus principal will not be eligible for certification and may be withdrawn from the program.

Appeal Process

A written explanation of the circumstances.
Supporting documentation (e.g., medical records, legal documents).
A plan for regaining SAP compliance, including how the candidate plans to meet program requirements.

The program director will review the appeal and provide a decision within ten business days. Approved appeals may allow for an extension of deadlines or adjustments to evaluation criteria.

This SAP policy ensures that teacher candidates make steady progress while allowing flexibility for those facing unexpected challenges. Candidates are expected to maintain professional and instructional excellence throughout their internship to qualify for certification.

Cancellation and Withdrawal Policy
At The Texas Institute for Teacher Education (TXITE), we are committed to maintaining and applying fair and equitable policies regarding the cancellation and withdrawal of students. These policies are designed to meet or exceed the requirements of state and federal regulators and any other industry regulators that may have jurisdiction over our programs. Our goal is to ensure that students fully understand their rights and obligations concerning withdrawal or cancellation from the program and that these processes are transparent, reasonable, and compliant with all applicable laws.
Student-Initiated Cancellation or Withdrawal
1. Notification of Cancellation or Withdrawal: Students may notify the institution of their intent to cancel their enrollment or withdraw from the program by:
• Email communication to the Program Director (drvillanueva@txite.today).
• Submission of a formal withdrawal form through the Populi Student Information System (SIS).
• Written notice sent via U.S. Mail to the institution’s official address.
Students are encouraged to contact their academic advisor or the admissions office to discuss their decision before proceeding with a formal withdrawal to ensure they are fully informed of any academic or financial implications.
2. Effective Date of Cancellation or Withdrawal: The effective date of cancellation or withdrawal is the date the institution receives the written notice from the student. The student’s enrollment and access to academic resources will be terminated as of that date unless otherwise specified in the notification.
3. Refund Policy: Refunds for tuition, fees, or other program-related costs will be processed in accordance with TXITE’s Refund Policy. Students are advised to review the policy to understand the specific terms regarding refunds based on the timing of the withdrawal or cancellation.
Administrative Withdrawal or Cancellation
1. Administrative Withdrawal by the Institution: TXITE reserves the right to administratively withdraw or cancel the enrollment of a student for the following reasons:
• Failure to meet the institution’s satisfactory academic progress (SAP) policy.
• Non-payment or failure to comply with established payment plans.
• Violations of the Code of Ethics or student conduct policies, including academic dishonesty or inappropriate behavior that disrupts the educational process.
• Failure to complete or provide required documentation, such as identity verification or transcripts, within specified timeframes.
• Any other behavior or circumstance deemed by the institution to jeopardize the academic integrity or operational function of the program.
2. Notification of Administrative Withdrawal or Cancellation: The student will be notified in writing of the institution’s decision to withdraw them from the program. This notification will include:
• The reason(s) for the withdrawal or cancellation.
• The effective date of the action.
• Any potential financial or academic consequences of the withdrawal.
The student may appeal the decision by submitting a written appeal to the Program Director within ten business days of receiving the notice. Appeals will be reviewed in accordance with TXITE’s grievance and appeals process.
3. Readmission After Withdrawal: A student who has been withdrawn, either voluntarily or administratively, may apply for readmission to the program. The readmission process will require the student to meet current admissions requirements and provide a clear plan for addressing any issues that led to the previous withdrawal or cancellation.
Access to Policies
1. Publication of Policies: The institution’s cancellation and withdrawal policies, including any related administrative actions, are published on the TXITE website and are readily accessible to all students. These policies are also included in the course syllabus and the student handbook, which are distributed at the beginning of each academic year or upon enrollment.
2. Student Review of Policies: Students are encouraged to review the cancellation and withdrawal policies thoroughly before enrollment. Questions regarding these policies can be directed to the admissions office or academic advising team for clarification.
Compliance with State, Federal, and DEAC Requirements
TXITE ensures that its cancellation and withdrawal policies comply with all applicable state and federal regulations, including those governing student refunds, tuition protection, and consumer rights. The institution also regularly reviews program policies to ensure ongoing compliance with all regulatory requirements.

Immediate Program Dismissal Policy

This policy ensures that all teacher candidates at the Texas Institute for Teacher Education (TXITE) maintain high standards of personal and professional conduct. TXITE is committed to faith-centered education, respect for diversity, and interfaith cooperation. Candidates are expected to uphold these values, and violations may result in immediate dismissal without appeal.

Expectations of Teacher Candidates

All teacher candidates must:

Treat others with respect, dignity, and fairness.
Honor the diverse backgrounds, beliefs, and perspectives of the TXITE community.
Show academic integrity, including making satisfactory academic progress.
Maintain professional behavior toward staff, faculty, and fellow candidates.
Fulfill financial obligations on time.

Violations Leading to Immediate Dismissal

Immediate dismissal will occur if a candidate:

Engages in harassment, discrimination, or disrespect toward others.
Repeatedly fails to respect diverse perspectives within the TXITE community.
Commits academic dishonesty, including plagiarism or cheating.
Displays disruptive or unprofessional behavior toward faculty, staff, or peers.
Fails to make satisfactory academic progress despite support.
Does not meet financial obligations after multiple warnings.

Procedures for Enforcement

At orientation, candidates must review and sign this policy, confirming their understanding of TXITE’s standards and consequences.

Incident Reporting & Documentation

Faculty, staff, or field supervisors must document policy violations with details, dates, and supporting evidence.
Candidates may report violations to the Program Director, and all reports will be confidentially reviewed.

Three-Tier Warning System for Minor Infractions

For less severe violations, TXITE follows a three-tier warning system before dismissal:

Verbal Warning – Explanation of the issue and corrective action needed.
Written Warning – A formal notice reinforcing expectations.
Final Warning – A last notice stating that further violations may result in dismissal.

All warnings are documented in the candidate’s file, with an opportunity for response.

Immediate Dismissal Process

For serious violations (harassment, academic dishonesty, financial noncompliance), the Program Director will:

Notify the candidate in writing, stating the violation and evidence.
Enforce immediate dismissal, with no appeal.

Review and Oversight

The Program Director, administrative leadership, and faculty will review all dismissals to ensure fairness and consistency with TXITE’s mission.

Policy Review & Updates

This policy is reviewed annually to align with TXITE’s values and regulatory requirements, incorporating faculty and staff feedback.

Acknowledgment of Understanding

All teacher candidates must sign this policy during orientation, confirming their commitment to TXITE’s professional and ethical standards.

By following these guidelines, teacher candidates contribute to a respectful, faith-driven, and ethical learning environment, preparing them for success in their future classrooms.

Non-Discrimination Policy

At The Texas Institute for Teacher Education (TXITE), we believe that faith transforms teaching and learning. Our mission and vision are guided by interfaith cooperation and understanding, which fosters an environment of respect, inclusivity, and mutual support. TXITE is committed to providing a safe, welcoming, and inclusive environment for all members of our community, including students, faculty, staff, and visitors, regardless of religious beliefs (faith/creed), race, color, gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, caste, or language.

TXITE is an equal opportunity employer. We strictly prohibit discrimination and harassment of any kind and are committed to taking affirmative action measures to prevent and address discrimination in all aspects of our operations. This includes, but is not limited to, employment, recruitment, job advertisements, compensation, termination, upgrading, promotions, and other terms and conditions of employment.

No employee, student, applicant, or other community member will be subjected to discrimination or retaliation based on religious expression (faith/creed), race, color, gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, caste, or language. TXITE upholds these standards in all programs, services, and activities, ensuring that every individual is treated with dignity and respect.

Reporting and Investigation

The Program Director is responsible for investigating all reports of discrimination or harassment. Any alleged policy violation will be thoroughly reviewed and addressed in a timely manner. All complaints will be treated with confidentiality and respect. Individuals who experience or witness discrimination or harassment are encouraged to report the incident to the Program Director or another designated administrator. Retaliation against anyone who files a complaint or participates in an investigation is strictly prohibited and will result in disciplinary action.

Tiered System for Violations and Consequences

TXITE applies a tiered system to address violations of the nondiscrimination policy. Consequences are determined based on the severity and frequency of the violation. The Program Director will assess the situation and determine the appropriate response:

Tier 1 – Minor Violations
Definition: Minor violations involve unintentional or isolated incidents that do not cause significant harm but are inconsistent with TXITE’s nondiscrimination policy.
Examples:

Inappropriate or insensitive comments
Misunderstandings related to language or cultural differences

Consequences:

Verbal warning
Restorative conversation with affected parties
Participation in training on cultural sensitivity and diversity

Tier 2 – Moderate Violations
Definition: Moderate violations involve intentional actions or repeated offenses that create a hostile or uncomfortable environment.
Examples:

Repeated use of derogatory language
Creating a hostile learning or working environment
Inappropriate jokes or microaggressions

Consequences:

Written warning placed in personnel or student file
Mandatory participation in targeted training or counseling
Loss of privileges (e.g., suspension from specific duties or activities)
Increased monitoring or oversight

Tier 3 – Severe Violations
Definition: Severe violations involve significant harm, intimidation, or discriminatory behavior that undermines the safety or dignity of others.
Examples:

Physical or verbal threats
Harassment or bullying based on a protected category
Retaliation against someone for reporting a violation
Any form of physical or psychological harm caused by discrimination

Consequences:

Immediate suspension or removal from TXITE programs or employment
Formal disciplinary hearing
Termination of employment or expulsion from the program
Referral to TEA for ethics violations

Appeal Process

Individuals who are found to have violated the policy have the right to appeal the decision. Appeals must be submitted in writing to the Program Director within 10 business days of receiving the outcome. The appeal will be reviewed by a designated committee, and a final decision will be communicated within 15 business days.

Commitment to Accountability

TXITE is dedicated to fostering a respectful and supportive environment where everyone feels valued and protected. Violations of the nondiscrimination policy will be handled with fairness and consistency, ensuring that appropriate corrective actions are taken to prevent future incidents and uphold the integrity of the institution.

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